Current Job Opening
at the PoMo Museum

Job Title: Bookkeeper (Part-Time/Contract)

Employer: Port Moody Heritage Society

Reports To: Executive Director

Start Date: ASAP

Expected hours per month: ~15

Compensation: Please include your proposed hourly rate in your submission

Position Overview:

The Port Moody Heritage Society is seeking an experienced Bookkeeper to support the financial operations of the Society and the Port Moody Station Museum. This role is ideal for a detail-oriented individual with a solid background in bookkeeping who is comfortable working independently and collaboratively in a small non-profit environment.

The successful candidate must have experience with QuickBooks Online (QBO) and a payroll management system, and be familiar with Canadian payroll, tax, and non-profit financial procedures.

Key Responsibilities:

Bi-Weekly (Twice a Month):

  • Process payroll using a payroll management system

    • i.e. PayEvo

  • Record and categorize accounts payable and receivable transactions in QuickBooks Online

  • Initiate payments for dual authorization once approved by the Executive Director or Board

Monthly:

  • Prepare and issue invoices

  • Enter and categorize credit card transactions

  • Reconcile bank and credit card accounts

Quarterly:

  • Prepare and file GST reports

Annually:

  • Prepare and file PST report

  • Prepare and issue T4s for staff

  • Work with staff and board to develop and finalize annual budgets

  • Support the annual financial review or audit by preparing Prepared By Client (PBC) documentation in collaboration with the Executive Director and Board Treasurer

 

Ongoing Duties:

  • Record day-to-day financial transactions and ensure accuracy in the general ledger (receivables, payables, journal entries)

  • Monitor and categorize expenses according to approved budgets and funding streams

  • Maintain organized documentation for audit and funder reporting purposes

 

Qualifications:

  • Diploma or certificate in Accounting, Bookkeeping, or Business Administration

  • Minimum 5 years of relevant bookkeeping experience

  • Proven experience in bookkeeping with direct use of QuickBooks Online and PayEvo

  • Strong understanding of Canadian payroll systems, government remittances, and tax reporting (GST/PST/T4s)

  • Experience/Familiarity with Canadian accounting standards for not-for-profits (ASNPO) or supporting non-profit organizations is an asset

  • High attention to detail and accuracy

  • Excellent organizational and time-management skills

  • Ability to work independently and maintain financial confidentiality

  • Occasional meetings or reporting deadlines may require some flexibility in hours

  • Must be legally eligible to work in Canada

About the Port Moody Heritage Society:

The Port Moody Heritage Society operates the Port Moody Station Museum and is committed to preserving and promoting the city’s rich cultural and industrial heritage. We are a small, passionate team serving the community through exhibits, education programs, and heritage events.

To Apply:

Please submit your RFP, resume and a brief cover letter outlining your relevant experience to ED@pomo.museum by July 25th.

Only shortlisted candidates will be contacted.

 

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We currently do not have any additional open positions, however we always welcome sending in your resume.

Please email Bryn Weiner at marketing@pomo.museum